March
1: 2025 Gallery Opens
The Gallery for 2025 is live! Enjoy the beautiful pieces created for last year’s TRSB!
22: Suggestion Form Opens
This form gives potential authors (or anyone else who wants to play!) the opportunity to suggest characters, places and scenarios they would like to see in the submitted art. We will post a link to the form on our Tumblr and here on the website. The answers will feed into a publicly available spreadsheet listing the ideas submitted; artists can peruse this to get inspired!
April
12: Sign-ups Open
We post links to our sign-up form on all the usual platforms. You can then sign up as an artist, an author, a beta, a cheerleader, a pinch hitter, or as two or more of these. Please see the ‘Sign-ups’ section of the FAQ for more details on what these terms mean.
May
3: Artist Sign-up Deadline
9: Art Draft Due
Participating art submissions must be sent to the mods by this date to be eligible for the Claims Gallery.
For more details on how to do this, see the ‘Art Submissions’ section of the FAQ. Artists may submit up to two pieces of art, for claiming by two separate authors.
10: Discord Server Opens
Come hang out with your fellow participants!
15: Art Previews Open
Our online gallery of art prompts will be visible to signed-up participants only. Signed-up authors can browse the artworks and see which pieces appeal to their muses!
16-17: Discord Art Talks
These are live chats on Discord with mod presence – start times to be announced – where we go through the beautiful gallery and admire the work of our artists. It has been great fun in past years!
20: Author Signups Deadline
23 (Saturday) 17:00 UTC: CLAIMS
Authors submit a ranked list of the artworks they would like to claim to write fic for. Claims are on a first-come, first-served basis. One artwork will be allocated to each claiming author; the mods will email you to confirm which piece you have successfully claimed and how to get in touch with your artist. See the ‘Claims’ section of the FAQ for more information.
TBA – Additional Claims
If any artworks are left unclaimed, we will hold one or more additional claiming rounds as needed. Generally, there will be 24 hours between rounds, but the timing is at the mods’ discretion. The additional round(s) will be announced to signed-up participants by email and on the TRSB Discord.
31: Post-Claims Check-in
The mods will email each artist/author pair to ensure that you have successfully established contact – even if you are not planning on a close collaboration, it is polite to check in with your partner, say hello, and make sure you’re both clear on must-haves and do-not-wants. One person from your pair must respond and confirm that you have done this!
June
14: Free Rein Art Due
We know some artists like to give their authors as much creative freedom as possible, and we have a dedicated collaboration option for this (see ‘Art Submissions’ FAQs). However, this means we require these artists to share the final art with their authors much earlier than artists who are prepared to be more involved.
July
12: Check-in #2
The mods will email each pair to ensure everything is on track. One person from your pair must respond – see ‘Check Ins’ in the FAQ.
August
9: Final Art Due
Artists must share the final art with their authors – but don’t post it yet!
Don’t email it to the mods.
16: Final Check-in (#3)
Deadline to abandon your fic to a pinch hitter. There will be no penalty for dropping out on or before this date. This year we ask both collaborators to contact the mods at the final check-in.
The mods will email all participants beforehand to ensure everything is still on track. We will ask you to confirm:
- Whether the art is complete (Artists: did you share it with your author? Authors: have you seen the final art?)
- Whether you have discussed posting logistics (ie, have you talked about how the art will be posted (embedded and/or posted separately to the collection), who will handle promo posting, any specific posting needs)
26: Art Can Be Posted
Artworks can be posted to your preferred platform on or after this date (but before they are due in the collection). Hype your collab wherever you like and get the excitement going! Artists should ensure that their author has received a link to the art for embedding or linking in the finished fic as agreed upon before August 30th (deadline for posting the fic to the collection).
30: Fic Due In Collection
Authors should post their stories in our AO3 collection with the artwork embedded or linked. See the “Posting fic” section of our FAQ.
September
5: COLLECTION REVEALS
10: 2025 Website Gallery Submission Form Opens
Submit the results of your collaboration to appear in the 2025 gallery on this website.
13: Tumblr Promo Post Reblogs Begin
October
4: Discord Server Closes
Goodbye and thank you for another lovely TRSB year!
TRSB 